BIS Registration (CRS) for Copying Machines / Duplicators – IS 13252 (PART 1)

The Bureau of Indian Standards (BIS) has mandated that a Copying Machines must be registered according to IS 13252 Part 1 under the Compulsory Registration Scheme. 

Copying machines, also known as duplicators or photocopiers, are office devices used to make multiple paper copies of documents quickly and accurately. These machines work by scanning an original document and reproducing it onto blank paper, either in black & white or colour. Duplicators or photocopiers are mandatory to manufacture, import, or sell these products in India. This certification ensures that photocopiers comply with essential electrical safety and performance standards prescribed by the Bureau of Indian Standards. Manufacturers must get their products tested in BIS-recognised laboratories and submit the test reports along with required documents through the online BIS portal. Obtaining BIS CRS registration not only confirms compliance with Indian safety norms but also builds consumer confidence, enhances market credibility, and protects businesses from legal penalties, product bans, or market disruptions.

Note: According to the recent update by the Central Government, the Indian Standard 13252 (Part 1) has been substituted by IS/IEC 62368 (Part 1) . To know more, connect with the ERCS Team

Specifications of Copying Machines/Duplicator under CRS Scheme

Copying machine requirements are centred on safety, quality, and regulatory compliance, with strong emphasis on mandatory BIS CRS certification in India under IS 13252 Part 1. Power Consumption varies with speed and features, and some duplicators offer very low standby or sleep consumption. It has multifunction operation as well i.e,. copying, printing(laser/LED), scanning(email/network). Some duplicators include PC connectivity or network options to send jobs directly from a computer. It utilizes thermal master-making(for duplicators) or laser/LED(for copiers) to produce black and white or multi-colored, high-speed prints.

Key Highlights of IS 13252 Part 1 CRS Registration

Key highlights of Indian Standard 13252 Part 1 for obtaining BIS Registration of Copying Machines:-

• Scope:- Applies to both mains-powered and battery-operated IT equipment, for those operating at voltages below 600V.
• Safety Requirements:- Emphasizes Electrical Safety, preventing fire hazards, ensuring proper thermal management, and mechanical strength.
• Testing & Certification:- Products must be tested at BIS-recognized laboratories.
• Application Process:- Before applying, manufacturers need to fill out an online application, submit test reports, and provide technical documents(schematics, user manual).
• Authorised Indian Representatives(AIR):- If you’re a foreign manufacturer, you must appoint an AIR.
• Mandatory Marking:- Post-registration,  the product must display the BIS Standard mark to show that it meets the required safety standard.
• Validity:- The registration is valid for 2 years; after that, it must be renewed.

BIS CRS Certificate Benefits for Copying Machines

• Legal Compliance and Market Access:- To sell, to distribute, or to import copying machines in India. Obtaining a BIS Certificate is essential. Without this, products cannot legally be sold in the country.
• Safety and Reliability:- BIS Certification ensures the protection of users from electric shocks, energy-related hazards, and thermal dangers.
• Competitive Advantage:- BIS Certification gives you distinct pros,  allowing you to stand out against competitors who lack certification.
• Consumer Trust and Brand Reputation:- Products that are BIS-Certified communicate to customers that they are safe and of high quality.
• Risk Mitigation:- It reduces risks related to product failures and electrical hazards.

BIS Registration Documentation for Copying Machines in India

The following documentations need to be submitted by the manufacturers to apply for BIS CRS Certification in the Indian Market.

●  Application form.  
●  Description of the Manufacturing.  
●  Device Quality Control Plan. 
●  Test report from a BIS-accredited laboratory.  
●  Factory layout and equipment.  
●  Proof of business registration.  
●  Product specifications and description. 
●  Declaration of conformance to Indian Standards.

Applicable test parameters for Copying Machines IS 13252 Part 1

• Electrical Safety Tests: Dielectric Strength Test: Measures insulation strength to prevent breakdown and evaluates current leakage to protect against electric shock.
• Thermal Safety (Temperature Rise): Monitors the machine to ensure it doesn’t overheat during extended use.
• Protection Against Fire Hazard: Evaluation of components and materials to be flame-retardant.
• Abnormal Functioning & Fault Conditions: Evaluates how the copier behaves under faulty conditions to keep it safe.
• Component & Power Supply Verification: It checks that critical parts like motors and power cords meet safety standards.

Process of BIS CRS Certification in India for Copying Machines

The steps for registering with the BIS differ for Indian manufacturers and foreign manufacturers. Let’s go over the steps for registration under the BIS CRS system:  
  
Process for a Foreign Manufacturer:  

The steps for registering with the BIS-CRS are detailed below:

• Nominate an Indian Representative who shall act on behalf of the manufacturer.  
• Account registration on the BIS Portal
• Proceed to fill out the application form online.  
• Testing of Samples in a BIS-approved laboratory and test report upload on the BIS Portal.
• Payment and Submission of Application 
• BIS will review your application.  
• If no query is raised, BIS will grant the license.

Process for Domestic manufacturers:  
   
The steps from the domestic manufacturer's perspective:  
Account registration on the BIS Portal.
Proceed to fill out the application form online.  
Testing of Samples in a BIS-approved laboratory and test report upload on the BIS Portal.
Payment and Submission of Application.
BIS will review your application.  
If no query is raised, BIS will grant the license.

Fees of BIS CRS Registration in India for Copying Machines IS 13252 Part 1

The fees for BIS Registration of the Copying Machines are given below:

How ERCS Supports Copying Machines/Duplicators Certification under CRS

ERCS Private Limited Simplifies the complex process of CRS Registration. We are the top CRS Consultant in India because: 

• Documentation & Application: Preparing and submitting the necessary documentation for the Compulsory Registration Scheme (CRS) to the BIS online portal.
• Testing Guidance: Guiding the testing of product samples in BIS-approved laboratories to ensure they meet safety and performance requirements.
• End-to-End Compliance Support: ERCS manages the complete registration process—from standard identification and product testing to documentation, application filing, and final approval.
• Faster Approvals: Their structured processes and strong coordination with BIS-recognized labs help reduce delays and speed up product registration.
• Dedicated Expert Team: A skilled team of engineers and compliance professionals handles technical documentation and regulatory queries efficiently.
• Support for Indian & Foreign Manufacturers: ERCS assists both domestic manufacturers and overseas companies, including acting as or coordinating with Authorized Indian Representatives (AIR).
• Transparent & Reliable Service: Clear communication, regular updates, and dependable support at every stage of the process.